A General Meeting was held on Saturday, April 16, 2011

A General Meeting was held on Saturday, April 16, 2011

ASOCIACION DE REGULARIZACION DE VECINOS DE LA CHOLLA, A.C.

P.O.BOX 620

LUKEVILLE, ARIZONA  85341

A General Meeting was held on Saturday, April 16, 2011 at the Cholla Community Center.  President Michael Dugan called the meeting to order at 9:00 AM.  There not being a quorum present, motion was made, seconded and approved by the membership to adjourn.  The meeting was then reconvened at 9:05 AM.

MINUTES:               

A motion was made, seconded and approved to dispense with reading the minutes of the General Meeting held on Saturday, April 24, 2010.

FINANCE:

The Operating Budget for the year 2011-2012 was sent to the membership in the Newsletter prior to the meeting.  The board asked the membership to approve the suggested budget maintaining the yearly dues at $200.

MEMBERSHIP:

There were 16 new members since the last meeting.  Mr. Dugan asked for a  motion to approve the memberships.  Motion made, seconded and all new members accepted.

ELECTIONS:

The general assembly was asked to vote for Treasurer and 3 board members.  Incumbent Treasurer Helen Dahlstrom was unopposed.   Incumbent Steve Lee, and new comers Kathy Barnard and Tavane McCombs ran for the 3 – 3 year terms to be filled on the board.  Mr. Dugan asked for nominations from the floor and there being none, the elections were closed.  All candidates present were introduced to the audience.

                                                                        (1)

REPORT TO THE MEMBERSHIP:

Mr. Dugan had received information that Bancomer had reassigned the project to a person in Rosarito and she is really moving along at getting things done.  Bancomer was purchased by BBVA so people from the Technical Committee had to sign off that it was just a paperwork change.

It will be necessary to have a document from the Vecinos to show that all dues and taxes are paid for anyone trying to get a Deed of Trust.  It is not a new rule but one set up when the original trusts were issued.

CLUBHOUSE:

Vice President/Clubhouse Chairman Pat Sledge reported a new cabinet had been installed for the new sound system and are looking to modernize the kitchen in the coming year.  The Clubhouse is also being painted over the summer.

Mr. Sledge brought up that the Clubhouse belongs to the Vecinos and is available for rent at a reasonable cost.  Deposit is $200 and costs $50 if the kitchen is not used and $100 to $150 if the kitchen is used.  He encouraged people to take advantage of what is offered for anniversaries or other celebrations.  He or Ms. Dahlstrom can handle rentals.

PARKS:

Chairman Gene Court reported the Park has been used a lot.  Horse Shoe pits were installed and some work needs to be done regarding a concrete problem but the pits are used all the time.  Kids use the park for soccer games and families are using it for picnics every weekend.

ROADS:

Chairman Pete Pisciotta reported he is finishing up on repairing/replacing street signs.  A lot of the signs have been painted and there are a few more to be done.

                                                                        (2)

SECURITY:

Mr. Dugan reported that that with the economy the way it is, there have been several break ins.  People from everywhere have been coming to Cholla.  He feels one of the problems causing the robberies is due to almost no security at homes other than a lock on the door.  He suggests that each person know their neighbor, be alert about who is in the area and everyone be vigilant as to what is going on there.

One of the things the board looked at were Cameras and they sound good but a gentleman at one of the meetings said he has over 120 of them and they are not a fix all.  Cars come and go with no license plates and who is going to monitor cameras 24 hours a day.  One of the police came to Mr. Dugan and said he hoped the Vecinos did not put in cameras  because they wouldn’t help and it would be like a war.

We do have a problem with drugs in the community, which is not a rumor, but a fact.  Everyone needs to be vigilant around their house and work from within to make their home safe.

GARBAGE:

Not much to report but garbage is being picked up.

WATER AND SEWER:

Mr. Dugan reported water and sewer has been a slow process as everyone knows.  We do have  water to the standpipe and the next step is to try and get  Rocky Point, the Federal Government, the Company and the Vecinos to join and finish the regularization process.

UNFINISHED BUSINESS:

There was no unfinished business from the last meeting.

                                                                        (3)

NEW BUSINESS:

For the past four years there has been a beach cleanup trying to keep Cholla Bay clean.  We have been fortunate to have help from the University of Arizona in that endeavor. We also have help from local people as well as Cedo.  On April 30 at 9:00 AM they again will hit the beaches to clean up after Easter Week which will be a tremendous undertaking to collect what is left by the visitors.

A group of people will be coming from the US and in the past the community has helped with the lodging.  The Vecinos are again seeking rooms for some of these people as well as meals.  Everyone who could contribute was asked to do so. Zofemat will be hauling the trash to the dump and Cholla will not be charged for hauling or dump fees.

Mr. Ketelhut reported on the Garbage and Security Survey that was sent to the Vecinos in January.  Results were posted on the internet.  He thanked everyone who returned the survey and suggested they check the internet to see the results of the survey.  He was amazed that so many drop their trash off on the way out of town.  He noted that the majority of trash cost is attributed to curbside collection.

He secured bids from other companies for the cost of trash and referred the matter to the Executive Committee for future reference due to his resignation as Chairman of Garbage.

There being no further business to discuss, Mr. Dugan asked for a motion to adjourn.  Motion made, seconded and meeting adjourned at 9:48 AM. 

AUDIENCE PARTICIPATION:

Rick Ribail asked who is responsible for notifying renters about leaving garbage when they check out and was told it is the owner’s responsibility to pass that information on to the occupants.  He was also told he could contact Monica and she could get the location of the rental and possibly find the owner or rental company and pass necessary information on to them.

                                                                        (4)

A lady in the audience wanted emails sent to members when something happens in Cholla and was told the Vecinos do not have an email list where correspondence is sent to members.  The newsletters are mailed and some things are posted on the website but that is all.  Monica will contact individual owners if she is aware of an issue with their property.

Kathy Hill asked about a letter needed for the bank trusts and was told the Vecinos will take care of that but will need a request for the document.  Mr. Dugan said BBVA will either come up with a new letter or the old one will be used.  He expects a list from the Company letting him know who needs letters.

Someone inquired about the young men hired to augment the police department in their endeavors.  He said they drive too fast and can’t see much of what is going on.  There was a complaint that the police are seldom at the station.  He was told that we are not in charge of the Police.  It was agreed by everyone that the young men on the quads need to slow down and look around.

Mr. Flinn brought up the theft of several ATVs and break-ins and suggested that cameras would help.  Rick Smith suggested that people look into a home alarm and forget cameras which would have raised dues and probably wouldn’t have helped stop the problem.  Several people thought a neighborhood watch would help, especially if people would notify neighbors when someone was in their house.

A very nice lady thanked the board for all the work they do and the Board thanked her.

Respectfully submitted,

Shirley McDonald, Secretary

ELECTION RESULTS:                     

Treasurer:                            Helen Dahlstrom

3-3 Year Terms:                  Steve Lee

                                                Kathy Barnard

                                                Tavane McCombs

2011-2012 Budget:           Approved                 Remains $200