Minutes from the June 10th regular meeting

Minutes from the June 10th regular meeting

ASOCIACION DE REGULARIZACION DE VECINOS DE LA CHOLLA. A.C.

A regular board meeting was held on Sunday, June 10, 2007 at the Cholla Community Center. The meeting was called to order at 9:01 AM by President Michael Dugan with the following members present: Alan Peterson, Pat Sledge, Lew Felton, Tom Clark, Jim Niblack, Helen Dahlstrom, Shirley McDonald, Mexican Representative Valente Cornejo and Gerry Nelson, Delegate of Vigilance.

Absent: Pete Pisciotta, Ken Goodin, Steve Lee, Don Schmidli, Gene Court, Bill Drake and Don Vawter.

MINUTES:

The board had previously received minutes of the regular meeting on May 13, 2007. Mr. Dugan asked if there were any corrections or additions. There being none, he then asked for a motion to approve. Motion made, seconded and minutes approved.

TREASURER’S REPORT/FINANCE:

Treasurer Helen Dahlstrom passed out the report showing income and expenditures through May 31, 2007. Mr. Dugan asked if there were any additions or corrections. There being none, he then asked for a motion to approve. Motion made, seconded and report approved.

MEMBERSHIP:

There are 729 members paid in full, 62 that are not current, 240 who are being researched, transferred, etc., 4 Mexican members who are not required to pay, but did and there are 10 members already paid for 2007-2008.

ARCHITECTURAL:

Mr. Dugan reported there is a Construction Program in Rocky Point that is theoretically already in effect in Cholla. Mr. Peterson was able to get a copy of the regulations dated in 1996. He is going to have Dr. Al translate the regulations so the Vecinos will have the pertinent parts of that program.

Mr. Dugan and Mr. Peterson met earlier with two gentlemen from Urban Development regarding the Vecinos CC&Rs. They gave the Vecinos a proposal to make our guidelines

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acceptable to the City and State. The proposal is to start with what the Vecinos would like to see and incorporate it with other documents. They were the ones who wrote the documents for Las Conchas and Playa Encanto, and come highly recommended.

Their proposal is $25,000 for their fee plus 15% tax ( $3,750 which is not included in their cost). Monies are to be paid as follows: 40% upon signing a contract, 25% upon completion of the study, 250% at the conclusion of the formalization which includes proofing of the documents, publication in the official bulletin and inscription in the Public Registry of Puerto Penasco and balance upon completion of everything.

There was a discussion as to how the guidelines would be monitored and again the subject came up of possibly looking into a Town Manager in the future. Mr. Sledge feels the Vecinos need to start a process as to the magnitude of what would be needed in regard to enforcing the building guidelines and other items such as water and sewer that will come up in the future regarding Cholla and start looking at what our expenses might be to handle them.

Mr. Dugan asked for a motion to approve going forward and entering into a contract with the two gentlemen regarding approval of Building Guidelines for Bahia La Cholla. Motion made, seconded and approved.

There was a discussion regarding the mess on Pelican Point and the trailer that was to have been there for 8 months to a year which has been in place about 2 years and 5 months. It was suggested that we approach Mr. Brown regarding both problems.

CLUBHOUSE:

Chairman Pat Sledge reported the planned tile change and moving the back window is scheduled after the 2nd week of July. Miguel Sousa is doing the work and has to order tile and other materials. He asked for $3,500 up front. He will pay his workers the first week and asked for $1,000 for the second week. Balance due upon completion.

Mr. Sledge gave the board Mr. Sousa’s bid for a fence around the perimeter of the property with two openings for traffic. The fence would be stepped down on the side to follow the grade. The fence would be 42″ high with a block base, then pillars and a top block (or concrete) base. His estimate was $20,000 but depending on when a fence is done, the price could change. His estimate did not include the permit, social security or a survey.

EXECUTIVE COMMITTEE:

Mr. Dugan and Ms. Dahlstrom came up with a sticker that will be mailed to homeowners
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when their dues are paid each year. The sticker is to be visible at each home and if no
sticker is showing, there will be no garbage service or any other service provided by the Vecinos. The sticker will be changed in size and color each year.

Mr. Dugan also apprised the board of a fire that took place at a rental owned by Bob Fredricks. Mr. Fredricks has a membership for his homeowns but pays no dues on his rentals but takes garbage from them to his home so it will be picked up.

Several young Mexicans who have been given some training by Rocky Point fought the fire using the truck owned by the Vecinos. One of the local water trucks also was there if needed. There was one policeman involved in fighting the fire, too.

Mr. Dugan said each of the people who fought the fire, including the policeman, and Hippy Felix who furnished the water truck is to be given $50 each as well as $25 for water. Mr. Dugan gave Gretchen Ellinger a bill for $900.00 to be mailed to Mr. Fredricks. Mr. Sledge said if the bill is not paid, we should make an example of this case and pursue putting a lien against property.

GARBAGE:

The Vecinos have budgeted $4,000 for a new garbage trailer. Mr. Arvizu suggested to Mr. Dugan that the Vecinos buy a trailer he has for $2,700. Mr. Dugan asked for a motion to purchase the trailer and spend about $1,000 to raise the sides to accomodate garbage. Motion made, seconded and approved.

ROADS/ENVIRONMENT:

In the absence of Chairman Pete Pisciotta, Mr. Dugan reported that Eric Parker’s road had finally been fixed. There was a discussion regarding the entrance sign which has been knocked down as well as speed signs inside Cholla that need to be turned to face incoming traffic.

Mr. Peterson had previously passed out the existing “Rules and Regulations of Cholla” and asked the board to give him their thinking. No one had so it was discussed at the meeting and new rules are as follows:

l. Enforce maximum residential speed limit of 44 km. (25 mph)
2. No vehicles to be operated on the beaches of Cholla Bay.
3. No fireworks to be discharged in Cholla Bay.
5. Camping on streets in Cholla Bay is prohibited. Day camping on the beaches is permitted, but use of privately constructed property, including porches, is prohibited.
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6. Reckless operation of vehicles on city streets is prohibited.

The new regulations are to be presented to the Chief of Police for his approval so they can be enforced.

PARKS:

Mr. Dugan reported he had received an email from Chairman Gene Court who was absent due to a doctor’s appointment. Mr. Court said while grading the park area a cesspool had been found on one area of the park. Should have some slabs poured by the next meeting as well have most of the swings repaired.

SECURITY:

Chairman Alan Peterson said he had nothing to report. He said there were some breakins but no one knew how people got into their property.

CONSTITUTION/BY-LAWS:

Nothing to report.

OLD BUSINESS:

Mr. Sledge asked if the President had met with Benji Brown since the Executive Committee met with him in April. He felt we should keep in close contact with him regarding future happenings in Cholla and possibly try to have periodic meetings to discuss what they are planning as well as what the Vecinos are working on.

Mr. Dugan reported he had talked to Benji Brown about water and sewer and he reported the Company has been working with some companies getting information about their product. Mr. Brown also said they would have water and sewer up to Gus Brown Sr’s statue, and possibly further, by the end of this year.

NEW BUSINESS:

Mr. Peterson reported that Benji Brown had been in touch regarding the Vecinos handling the of disbursement of water at the line near the Police Station. He reported that he and Mr. Dugan were trying to get with the water company about meters for each water company.

Mr. Dugan said he didn’t want the Company to think that if the Vecinos got involved in water distribution, it was acceptable in lieu of furnishing water and sewer throughout
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Cholla as they are supposed to do.

There being no further business to discuss, Mr. Dugan asked for a motion to adjourn. Motion made, seconded and meeting adjourned at 10:45 AM.

The meeting was then opened for comments from the audience.

Future Meetings are as follows:

Sunday 15, 2007 9:00 AM
Sunday, October 14, 2007 9:00 AM
Sunday, November 11, 2007 9:00 AM
Sunday, December 9, 2007 9:00 AM

Respectfully submitted,

Shirley McDonald, Secretary