Regular board meeting was held on Sunday, January 18, 2009

Regular board meeting was held on Sunday, January 18, 2009

ASOCIACION DE REGULARIZACION DE VECINOS DE LA CHOLLA. A.C.

A regular board meeting was held on Sunday, January 18, 2009 at the Cholla Community Center. The meeting was called to order at 9:00 AM by President Michael Dugan with the following members present: Helen Dahlstrom, Shirley McDonald, Steve Lee, Ken Goodin, Lew Felton, Gretchen Ellinger, Tom Clark, and Jim Niblack.

Absent: Gene Court, Pat Sledge, Mike Eagan, Pete Pisciotta, Bill Drake, Delegant of Vigilance Don Schmidli, and Mexican Representative Valente Cornejo.

MINUTES:

Not having a quorum at the December 14, 2008 meeting, the November 9, 2008 minutes were not approved. Mr. Dugan asked if there were any corrections or additions to those minutes. There being none, he then asked for a motion to approve. Motion was made, seconded and approved to accept the November 9, 2008 minutes.

TREASURER’S REPORT/FINANCE:

Treasurer Helen Dahlstrom passed out a report showing income and expenditures for the months of November and December, 2008. Mr. Dugan asked if there were any additions or corrections to the report. There was a short discussion about putting the Financial Report on the website and Ms. Dahlstrom said she would post it.

MEMBERSHIP:

Helen Dahlstrom reported there are 690 members paid in full, 161 not current, 4 Mexican members not required to pay but did, for a total of 855. There are 121 who membership is unclear. These are the properties whose ownership and potential for membership are being researched.

ARCHITECTURAL:

No report.

CLUBHOUSE:

Due to the absence of Chairman Pat Sledge there was no report.

EXECUTIVE COMMITTEE:

Mr. Dugan reported the Executive Committee, using the Constitution as a guideline, has been working on the Eligibility and Requirements of Membership, Voting Requirements and the

(1)
Voting process. The committee asked that the board approve the document so it can be made
available to the members prior to the General Meeting in April. If they don’t meet all the requirements named they will have time to correct the problem. The committee wanted to clarify the Proxy process as it has extensive coverage in the new document.

After all questions were asked and answered, Mr. Dugan asked for a motion to approve. Motion made, seconded and Eligibility and Requirements for Voting approved.

Next on the list was Membership and Fee Schedule. The new schedule is as follows:

l. Single family residence 1 membership $185.00
a. Adjacent vacant lot
with no intent to build N/C

2. Single family residence on two lots 1 membership $185.00

3. Vacant Lot 1 membership $185.00

4. One lot – multiple houses – Membership for each house $185.00

Single family residence defined as house or garage with living quarters.

Any situation not covered by the above shall be reviewed by the Board of Directors.

After much discussion Mr. Dugan asked for a motion to approve. Motion made, seconded and approved with 2 voting against the motion.

GARBAGE:

Chairman Gretchen Ellinger said she wanted to look at the garbage plans that were tabled back in November. The dialogue involved accessibility for some people, garbage left out after weekends before and after pick-ups, beaches left a mess and the possibility of continuing the service, asking people to use the cans or take their trash to the trailer.

Steve Lee suggested that removable stickers be put on houses that leave garbage on days there is no pickup and someone has to clean the mess up. The sticker would say they were in violation of Vecino’s rules and regulations and if it continues to happen, put a non-removable sticker that would get their attention.

Earlier discussion to provide cans was about $1600 and those the trash collectors can’t reach will have to put their garbage in the trailers. There was also discussion about buying more trash cans for the beaches, estuary, launching area, etc. Cans would be emptied on specified days and trips to the dump would be scheduled Monday and Friday. Mr. Arvizu said this can be done with no change in his fee.
(2)

Mr. Felton said he looked at can holders on Borracho Flats which is rigid pipe with a collar around it with two pieces of rebar that holds the can similar to the style previously presented by Barbara Damman several years ago. Mr. Felton feels we need uniform trash cans as is done in the states. With garbage bags in the can, the collectors wouldn’t have to lift the can, merely take out the bag.

Ms. Ellinger said the decision could be posted in the Newsletter and posted on the HOA website and print and hand out fliers to every vehicle coming into Cholla outlining the garbage policy.

There was a lot of discussion regarding how to handle the problems of garbage not being picked up, left out on odd days, whether to stop the pick-ups and go to strictly putting garbage in the trailers, less money for less work, more cans on beaches, more beach pickups, etc.

Mr. Lee suggested that since the majority wanted to continue garbage pickup, the chairman should get with Mr. Arvizu and point out known areas where he does not pick up. It was suggested that a notice be put in the Newsletter that anyone not getting garbage pickup should contact Ms. Ellinger if their garbage is not being collected.

The board wants to get an estimated cost for fabricating can holders and cans before the next meeting.

Secretary said there should be something in every Newsletter pertaining to not leaving garbage out where it can be scattered by animals. It should state that if the problem continues, it could cause fines to be levied against the guilty homeowners.

ROADS:

In the absence of Chairman Pete Pisciotta, there was no report.

PARKS/ENVIRONMENT:

In the absence of Chairman Gene Court, there was no report.

SECURITY:

Chairman Jim Niblack read a letter sent to Mr. Dugan by Paul (Toto) about his removal from Cholla. Paul said his leaving Cholla was due to being positioned in other places. He wanted to tell the Vecinos that his character had been discussed by several people in Cholla talking about him with disrespect inferring that he was a thief. Paul said he has never had problems with the law, has never been in jail and has never stopped working for the police.

He is stationed again in Cholla and says he is at the disposal of everyone and invites anyone to report any problems with his work.
(3)

Mr. Dugan said he was going back to the new Commandante for help in getting the auxiliary police back in Cholla. He would like to get them in place before spring break and Easter.

Mr. Felton suggested that the locals be asked if there was anyone in Cholla they think might be a good candidate for the Auxiliary Police. It would be nice to have someone who know the local people. He said Toto has a 20 year old nephew that might be interested and he was told they would have to be approved by the Police.

Gretchen Ellinger said she felt the salary for that job is so low that many of the local people would not be interested because they can dig ditches and make more money. The board agreed that if the pay is too low it could cause more problems and you get what you pay for.

Mr. Niblack reported the Delegacion has been completed and looks very nice. He said there is good police coverage and presence in Cholla compared to 6 months ago. A cross-bar gate is planned to close the road at the Delegacion and a motion was made, seconded and approved to provide $1,000 for the gate and to have SBR drop boulders to close the canyon from Sandy Hill to Pinto Point.

Mr. Dugan said the fire truck that has been in Penasco has been returned to Cholla. There were no brakes when it was brought to Cholla so it was quite a trip. Mr. Arvizu would stand at the intersections and slow traffic while the fire truck got through. The brakes have since been repaired.

CONSTITUTION/BY-LAWS:

None

WATER AND SEWER:

Nothing to report

UNFINISHED OR OLD BUSINESS:

None

NEW BUSINESS:

Steve Lee volunteered to head the nominating committee for the General Meeting on Saturday, April 25, 2009.

Lew Felton said he put the positions that are open in the last two Newsletters.

Secretary said she would like to get the Eligibility and Requirements of Membership and Voting in the February Newsletter so everyone will be aware of changes in that document.
(4)
The March Newsletter will contain resumes of anyone seeking an office, as well as the new Dues Structure and Membership and Voting Regulations.

There being no further business to discuss, Mr. Dugan asked for a motion to adjourn. Motion was made, seconded and approved. Meeting adjourned at 10:30 AM.

AUDIENCE PARTICIPATION:

Sally Dalton was in attendance regarding the new structure she is building. She was upset that Mr. Dugan had been checking into the construction of the building and that he had gone to the City for clarification as to what was being built. He did this at the request of neighbors who were concerned about parking if the building was a restaurant. He was told by people at the City that they had an application from her which stated she was building a house but a permit had not been issued. He tried to contact her but she was out of town. He did contact her contractor and he said it was Sally’s new restaurant.

Mr. Dugan stated that he was not against a restaurant but rather that it was constructed in accordance with the local laws and regulations.

Ms. Dalton said she had a permit and read some letters from her supporters as well as some of the people in attendance giving her verbal support.

FUTURE MEETINGS:

Sunday, February 15, 2009 9:00 AM
Sunday, March 15, 2009 9:00 AM
Saturday, April 25, 2009 9:00 AM General Meeting
Sunday, April 26, 2009 9:00 AM
Sunday, May 10, 2009 9:00 AM
Sunday, June 14, 2009 9:00 AM

Respectfully submitted,

 

Shirley McDonald, Secretary