Regular board meeting was held on Sunday July 12, 2009

Regular board meeting was held on Sunday July 12, 2009

ASOCIACION DE REGULARIZACION DE VECINOS DE LA CHOLLA, A.C.

 

A regular board meeting was held on Sunday July 12, 2009 at the Cholla Community Center. The meeting was called to order at 9:00 AM by President Michael Dugan with the following members present: Lew Felton, Alan Peterson, Jerry Ketelhut Jr., Gene Court, Pat Sledge, Jim Niblack, Helen Dahlstrom, Mike Eagan and Shirley McDonald.

Absent: Steve Lee, Tom Clark, Pete Pisciotta, Ken Goodin, Don Schmidli, Delegate of Vigilance and Valente Cornejo, Mexican Representative.

MINUTES:

The board had previously received minutes of the June 14, 2009 meeting. Mr. Dugan asked if there were any corrections or additions. There being none, he asked for a motion to approve. Motion made, seconded and minutes approved.

TREASURER’S REPORT/FINANCE:

Treasurer Helen Dahlstrom passed out the report showing income and expenditures through June 30, 2009. Mr. Dugan asked if there were any corrections or additions to the report. There being none, he asked for a motion to approve. Motion made, seconded and report approved.

Mr. Dugan said the Vecinos went over their budget for police since it included remodeling the Police Station and also went over on the Clubhouse due to funding for the CC&R’s. He reported the garbage cost came in about $5,000 less than budgeted.

MEMBERSHIP:

Mr. Dahlstrom reported there are 740 members paid in full, 123 not current, 4 Mexican Members who are not required to pay, but did, for a total of 867. There are 112 whose status is unclear. 31 members have paid their 2009 dues.

ARCHITECTURAL:

Mr. Dugan reported there is nothing to report at this time. He said he would cover it when we got to new business and cover some of the procedures.

CLUBHOUSE:

Chairman Pat Sledge said the Palapa is being built. He said he walked in the Clubhouse a week or so ago and there was water on the floor. He couldn’t tell where it came from but it didn’t come in under the door so there is a leak somewhere. A discussion followed as to
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where it came from and how much of the roof had been coated more recently.

Mr. Dahlstrom said there had been discussion about moving the propane tank situated over the deep fryers and the cost to do that would be about $350. That would include pouring a slab and getting a crane to lift it from the roof. Motion was made to spend up to $500 to move the tank. Motion seconded and approved with one no and one person abstained. There was a long discussion about the need to move the tank should there be a fire in the kitchen. Mr. Sledge wanted copper pipe in lieu of what Mr. Sauza was going to use. The new site was planned between the wall and the building and Mr. Peterson said it wasn’t Vecinos’ property. They will make sure it is on Clubhouse property.

Mr. Sledge felt the wooden beam next to the fryers should be coated and tiled or taken out completely and replaced with a fire proof beam. Mr. Dugan said there was a discussion about getting one more fryer which would eliminate the need for two old ones which could be removed and replaced with stainless steel tables as work spaces. There is some other equipment that needs to be looked at relating to safety.

Mr. Peterson said the CBSC had discussed buying a fire extinguisher system and the Vecinos thought it would be a good idea to follow through with it. The concern is that the kitchen is wood that can catch fire and if something can be done to prevent fires, it should be done.

Mr. Sledge said he might be able to get some kitchen equipment through the Amphi School District due to a surplus of some equipment.

EXECUTIVE COMMITTEE:

Mr. Dugan said anything pertaining to the Executive Committee would come up in new business.

GARBAGE:

Chairman Jerry Ketelhut reported insurance is in place on the Vecinos equipment, the drivers have insurance and there is insurance on Jessie’s truck.

He reported the first quarterly trash pickup was pretty successful. They had about ten pickups and most of it was yard trimmings and one couch. Secretary asked who was paying for the dump fees and Mr. Ketelhut said there was no charge. This garbage goes to a different spot than the regular garbage.

Mr. Ketelhut said in the future when this pick up is planned, garbage can be put out from the 1st through the 7th and collection will start on the 8th.

ROADS:
Mr. Dugan said he received an email from Mr. Pisciotta and he hadn’t heard anything about
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any problems with the roads and Mr. Dugan said he hadn’t either. A couple of board members said they had heard a complaint or two but the road isn’t too bad. Mr. Dugan said in talking to Bengie Brown, their problem has been continuous winds almost every day for the past month or so and they have had a problem of finding a window of opportunity to do the grading and watering. It was agreed it would be nice to have a little more emphasis on the roads within the community.

Mr. Dugan said we are getting a new contract stating their responsibilities and the increase from $2,000 to $3,000. The new Contract states that primary roads will be done on Thursday, the secondary roads on Friday the ancillary roads will be done on Tuesday as needed.

PARKS/ENVIRONMENT:

Chairman Gene Court reported there is one dead palm tree and it is being replaced. More fertilizer was needed. He checked with the U of A on the salt problem and they recommended holding off till fall to do another good treatment. Mr. Dugan suggested to Mr. Court that he might want to get some greenery up around the Clubhouse. He is also getting some good chains for the swings.

SECURITY:

Chairman Jim Niblack reported that the latest incident he had was the shakedown. He talked to the father and he gave him a prescription of the policeman. Mr. Dugan followed up on it and the police said if they wanted to make anymore of the incident someone would have to file a report. He said he would go back and talk to the family involved but he thought they didn’t want to come down and make a report. He feels that Mr. Dugan having a conversation with Toto brings a high level awareness of the problem. Since it wasn’t one of the local people and someone filling in, there will probably be a warning from the local police the next time someone is filling in for a couple of shifts.

Mr. Dugan said Toto gave him a written report the day before that someone’s home was broken into by two locals, a 12 year old and a 14 year old. Toto made a report and gave it to Mr. Dugan.

Mr. Dugan said Toto went into some detail the problems he is having with the city since they give him no help. He has no way of manning the beaches because the truck can’t get to the places he needs to check. He said he needed a motorcycle or a quad so he can get back and forth. Mr. Dugan said he told him the Vecinos are going to help him somewhat with future auxiliary police. He seems to get no respect from the locals who come out to Cholla.

Some people were camping on the beach and Mr. Dugan called and asked the police to handle the problem and to make a long story short, they did but had trouble doing it. They have no truck to travel the beaches to handle the problems. Due to the change in government, we are already having trouble even though the new regime doesn’t take over till
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September. Mr. Dugan feels Toto is trying to do good for Cholla but his hands are tired.

The young man who was shaken down is related to someone in a security company in Tucson and the owner offered to help the Vecinos with ways to handle that kind of problem.
There was a long discussion as to signage that says there is surveillance and also putting a camera on the police station which would show the locals, police and others that there is surveillance and they are being watched.

Mr. Sledge said there could be a DVR at the police station which would use the internet for surveillance and nothing else. Mr. Niblack didn’t want the police to think they were being watched all the time. Mr. Dugan said it seemed every time he went by the station, heads are down looking at something other than who is passing the station.

Mr. Dugan said he would ask Toto how frequently the police patrol and what areas. Mr. Ketelhut wondered if we should buy them a vehicle and that has been done for years. They drive them but no one maintains them. The police had a quad and were out jumping humps in the desert. If they had such a vehicle, it would need policing as to how it was used. Toto drives to Cholla in his own car and the other officer drives out in 062 which is a truck that broke a couple of weeks ago. It hasn’t been fixed because there is no money to do the work.
Someone saw another truck (073) patrolling. Mr. Dugan said Arturo Arvizu expressed an interest in using his own quad to patrol. We could pay him extra for the gas, etc. but it would be through the police and he would be paid by them. It would be a win for the Vecinos as he would be checking the beach periodically. Mr. Dugan and Mr. Niblack are to discuss a solution.

With summer, the number of people coming to Cholla escalates and Mr. Sledge felt we should make it harder for the people to get to the beaches. He asked whatever happened to the idea of securing the beaches with a barrier at the entrance all the way over to the mountain. It had been suggested that bollards (used at the Clubhouse) be installed from the garbage area around the road to the edge of Cholla by the equipment yard. Mr. Sledge said Mr. Dahlstrom has an opportunity for some more bollards. Mr. Dugan said he had to see Mr. Brown to pick up the Road Contract and he would approach him about securing Cholla. Mr. Dugan will get a survey map from Mr. Brown for use in securing Cholla.

CONSTITUTION/BY-LAWS:

WATER AND SEWER:

Mr. Dugan said the standpipe is working good. He said he talked to Mr. Brown about a tank and was told he hadn’t had time to proceed with getting costs, etc. Mr. Dugan received an email from Gerry Nelson explaining the negative aspects of a water tank.. Other than that, he is waiting for Mr. Brown to come back with what he finds and the board can take it from there.
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NEW BUSINESS:

Mr. Dugan said hopefully we are a week or so off on the CC&Rs. He received a final copy which needs only to be signed by the President. The big problem is there will only be about two more meetings before the new government takes over so who knows what will happen. Mr. Dugan asked Mr. Arvizu to invite the new President to come to a Vecinos meeting so he could see what we are trying to do in Cholla. Mr. Ketelhut said he had met the incoming President and he really wants to make a difference for the Americans in the Rocky Point area.

Ms. Dahlstrom asked if the CC&R’s were being posted on the website. Suggestions were made that even though they were approved by the Council after Mr. Dugan assured them that the Mexican people did not have to post a fee to insure clean-up of the site, it is still waiting for the Mayor’s signature and several thought we should not post them until that is done. However, some wanted it posted and they were told to make sure everyone knew it still had to be signed by the Mayor.

Mr. Dugan said he had been getting emails pertaining to the new fee structure for homes and lots. One couple had several lots in two locations, one near JJ’s that they wanted to put together two lots and build a home. The other four were down in Borracho Flats and they were still in transition from the Company. Mr. Dugan suggested that since dues notices have been sent out, that the board make a decision on the letters we have received from homeowners who were asking for relief, have Monica notify them of the Board’s decision and take another look at the structure in the fall.

The people with two lots to be made into one and four that were being made into one would pay two memberships.

There was a letter from the Jones who have 3 lots and is asking not to pay on one which is a boathouse with no living quarters but is not adjacent to either of the other lots. Monica had replied to the people and said in the past they had paid on all three lots. Mr. Sledge felt they should not be paying on a garage where no amenities are used. He again brought up what he had suggested when the dues structure was being discussed that the board look at what percentage of amenities were being used and they should be charged accordingly.

There was a long discussion as to how to handle the current problems and the precedent that will be set by our decisions made at the meeting. The members present were concerned that if people with 6 lots and using amenities on only one are presented with a bill for $1200, they might just say to heck with it and not pay for anything. It was agreed that everyone with property in Cholla should pay for at least one membership.

Mr. Dugan reminded everyone that the last sentence in the dues structure is that “Any situation not covered by the above shall be reviewed by the Board of Directors”. He said that is what the board has been doing and feels we should make a decision on the requests received and take the Membership and Fee Schedule up at the October meeting when the full
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board should be in attendance.Mr. Sledge said we should deal with the requests we have now and others if and when they show up.

The board decided the resolution for the Jones was 2 memberships. Next was a member who was paying for their home and a one of multiple vacant lots in another area. The board decided this homeowner would pay two memberships.

(After the meeting, the board members present re-thought their positions and sent a notice to the people in question telling them to pay what they thought was fair and that the board would address the issue when the full board meets in the fall.)

OLD BUSINESS:

Mr. Dugan reported a member of our community by the name of Lila Haggerty who is retired from the IRS. He asked her if she would be open to doing an audit and will let everyone know her answer when he gets it.

Mr. Felton said he did some research on WiFi. To get the right antennae to put on the office would be approximately $150. Right now the service is approximately $20 per month for the phone and the cost of Infinitium is an additional $50 per month. The monthly fee would be in addition to the cost of setting it up. He feels the cost per year would be approximately $600. Mr. Niblack suggested getting heavy duty weather proof connections for the antennae which would add some cost to the installation and a motion was made, seconded and approved to spent up to $750. Mr. Felton said he wouldn’t install it until around October when people start coming back. He feels people will really appreciate the service.

Ms. Dahlstrom said she had the replacement title for the Isuzu and wondered how to title it when changed. It was decided the vehicle would be put in the Vecinos name in the states and list the address as the post office in Lukeville.

She said she had also received the car stickers and would like some explanation to be sent with them to let people know their purpose. She asked Monica to hold off sending them till Mr. Dugan made some kind of attachment. They are to go on the inside of the windshield. She laminated one of the stickers so it could be attached to quads. Mr. Sledge asked the cost of extra stickers and Ms. Dahlstrom will figure the cost and make it available to home-owners.

There being no further business to discuss, Mr. Dugan asked for a motion to adjourn. Motion made, seconded and meeting adjourned at 10:55 AM.

AUDIENCE PARTICIPATION:

Gretchen Ellinger was in attendance and asked what the stickers were for and was told for the cars. She brought up the low pay for auxiliary policemen and she specifically brought up
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asking one of the Arvizu boys who she felt would not work for that type of pay. Mr. Dugan replied he had already talked to them and they would work for what is paid.

She also wanted to know if the CC&Rs are being registered as soon as signed by the Mayor.
Mr. Dugan said he would assume the people we hired would register them. She just didn’t want them to fall through the crack because they are not enforceable until registered with the Public Registry.

She said she paid $400 in dues based on her having a second kitchen. She was there to ask for $200 back and the reason was there are many houses in the community who have roof top kitchens. She felt since her guest quarters were not a separate structure and when she has a full house of guests, she only has 4 people there. She said if we make exceptions, she wants one and feels when rules are made, they should be followed. It may take a while for people to get used to them but there are always people who bitch. She strongly recommended that the board re-think their decision regarding making changes to the dues structure. She said there will always be people who just won’t pay but you nail them whenever the property changes ownership.

One homeowner thought people should pay on all their properties. If they can afford to buy and hold vacant lots, they will eventually build on them to make money so they should be paying every year.

Ray Flinn said some of his past suggestions have not been taken care of and he would like to see a clean up of the town. He complained about beer bottles, and would like them cleaned up. He is also concerned with the low salary paid the policemen and feels they should be rewarded every once in a while. He also revisited his want of more speed limit signs. He also thinks there are lots that need to be cleaned.

Respectfully submitted,

Shirley McDonald, Secretary

FUTURE MEETINGS:

Sunday, October 11, 2009 9:00 AM
Sunday, November 15, 2009 9:00 AM
Sunday, December 13, 2009 9:00 AM

 

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TOPICS TO BE DISCUSSED AT OCTOBER MEETING:

1. Audit

2. Dues Structure

3. CC&Rs

4. Policing of beaches